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Facilities Administrative Assistant

Company: PrideStaff
Location: Louisville
Posted on: August 7, 2022

Job Description:

Facilities Administrative Assistant Location= Louisville, KY 40202 Shift Hours= First shift, Temp to Hire, Full Time, M-F 8 am- 5 pm Pay= $20+/hour USD Depending on Experience Apply to this position directly or give us a call at Facilities Administrative Assistant Duties:

  • Professionally receive and welcome all visitors, deliveries and staff to the office. Create a favorable, professional impression of the company through a friendly, helpful and welcoming initial contact to all visitors and staff.
  • Ensure that telephones are answered in a professional and timely manner and customer inquiries are dealt with in accordance with service standards and within agreed response times.
  • Processing invoices, assist with processing expense reports
  • Conduct Facilities orientation for new employees
  • Ensure all visitors and vendors are correctly documented in the visitor system - Condeco. Manage Outlook calendar for all reserve-able conference rooms
  • Notify company personnel of visitor arrival and follow procedures to contact another department member if host is not obtainable.
  • Resolve any problems or complaints; aiming to handle all queries within the bounds of own knowledge and experience; making appropriate decisions about when to escalate issues.
  • Ensure that all the maintenance and service contractors have the appropriate documentation for working and accessing the building.
  • Set up and maintain larger conference and meeting rooms, including organizing catering, when on-site visits require. Clean rooms when visitors leave.
  • Maintain the kitchen and drink areas of the office, ordering supplies when needed.
  • Track office supplies and manage orders and replenishment. Job Requirements:Facilities Administrative Assistant Requirements:
    • High School diploma or equivalent
    • 3+ years of Administrative experience, or 2+ years of Facilities specific experience
    • Proficiency with Outlook, Microsoft Office (Excel, Word, & PowerPoint), and ability to use office equipment such a multi-line phones, xerox machine, postage machine
    • Familiarity with expense reports and spreadsheets
    • Must have a strong customer service attitude - friendly and ready to greet anyone who comes into the facility PrideStaff Benefits package includes: Benefits of working with PrideStaff:
      • Medical, Rx, and Wellness Benefits
      • Dental and Vision Plan Options
      • Short-term Disability
      • 401(k) Retirement Plan
      • Holiday Pay Apply today. PrideStaff Company Overview PrideStaff wants you to Succeed! We have dedicated consultants that provide employment market insights and resources! We offer the support you need along the way. Over the years, we have helped tens of thousands of people find outstanding career growth opportunities. At PrideStaff, we truly value people, and we are dedicated to getting to know you and advocating on your behalf with our network of employers from across the country. Our Recruiters will help guide you with career tools and resources.

Keywords: PrideStaff, Louisville , Facilities Administrative Assistant, Administration, Clerical , Louisville, Kentucky

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