International Admin Assistant

Company: UPS
Location: Louisville
Posted on: September 19, 2023

Job Description:

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Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow-people with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level.

Job Description:

Sort Operations office work Sort Control/International related.

The International Freight Agent will compile and distribute sort reports related to building inventory, shipment forecasts via inbound trucks/flights. Manage load data for outbound international predictions for ULDs. Reconciling building inventory at the start and end of each sort. Compile any end of night recap information for the next sort ex: Load actions summary, on-hand reports, any exception shipments holding. All recap and sort related documents to be stored in designated turnover files.

Grade: 6

Days: Tuesday-Saturday

Hours: 11:00 AM-5:00 PM

Responsibilities include:

• Knowledge of freight and cargo operations to understand basic flow of any outbound international shipment.
• Computer literate and other WFF related devices that may be used.
• Track and trace all shipments throughout lifecycle from inbound/inventory to load through use of computer systems and handheld devices (Cora & Tundra Scanners).
• Communicate with UPS management, employees, and co-workers.
• Track shipments by ULD, AWB number, or shipment number and ensure complete shipments are loaded and manifested.
• Accuracy is a must. The job requires an attention to detail and can be fast paced during peak hours of operation.
  Required Skills:
  
  • Basic knowledge of computers and ability to learn new systems.
  • Good attention to detail and communication skills.
  • Ability to work in a fast-paced environment during peak hours of operation.
    Preferred Skills:
    
    • System knowledge of AHCS (Air Hub), Load Handling, ALP (Aircraft load to position), E2K, Smart Kargo.
    • Express Viewer & FSS.
    • Working knowledge of Microsoft Outlook, Word, Excel, and Access is a plus.
      Interpersonal Skills:
      Accuracy and good communication skills. Must be able to work with minimal supervision and instruct employees on priorities of international freight products for loading.
      
      Employee Type:
      Permanent
      
      UPS is committed to providing a workplace free of discrimination, harassment, and retaliation.
      
      Other Criteria:
      
      Employer will sponsor visas for specific positions. UPS is an equal opportunity employer. UPS does not discriminate on the basis of race/color/religion/sex/national origin/veteran/disability/age/sexual orientation/gender identity or any other characteristic protected by law.
      
      Basic Qualifications:
      
      Must be a U.S. Citizen or National of the U.S., an alien lawfully admitted for permanent residence, or an alien authorized to work in the U.S. for this employer.

Keywords: UPS, Louisville , International Admin Assistant, Administration, Clerical , Louisville, Kentucky