Office Assistant / Accounts Payable Clerk Kentucky

Company: WorkRocket
Location: Louisville
Posted on: September 20, 2023

Job Description:

Due to the industry booming, our client is seeking an Office Assistant / Accounts Payable Clerk to join their amazing team in Louisville, KY. This is a critical role responsible for routing clerical duties to support the organization and will be responsible for monitoring the outflow of capital for the company.

Requirements:

Basic understanding of clerical procedures and systems such as recordkeeping and filing.
Excellent organizational skills and attention to detail.
Excellent interpersonal and customer service skills.
Excellent verbal and written communication skills.

Please click apply or email your information to: wrcareers4932@workrocket.com

You don't want to miss this opportunity; you will be provided with:

Very Competitive Compensation based on experience
Great benefits package: Medical, vision, dental insurance, a 401(k),

Duties and Responsibilities:

Serves as the receptionist for the office, greeting visitors and applicants.
Establish and maintain a respectful and professional working relationship with the customer, subcontractors, and vendors with whom our client does business with. Embrace the company's philosophy that satisfying and building good relationships with these individuals is both ethically correct and pragmatically critical to the future success and growth of the company.
Communicate professionally, both verbally and via email, with company staff, customers, subcontractors, and vendors.
Dress and act in a professional manner and be aware that you are representing Jackson Associates.
Receives and distributes communications; collects and mails correspondence.
Copies and stores important documents and records on the shared drive/accounting software.
Provides office communications support by fielding calls, answering questions, and forwarding messages.
Maintains equipment by calling for repairs, monitoring equipment operation, and letting the office manager know when to purchase postage funds.
Completing payments and controlling expenses by receiving, processing, verifying, and reconciling invoices.
Reconciling processed work by verifying entries and comparing system reports to balances.
Ensuring outstanding balances are updated with credit memos that are due.
Verifying vendor accounts by reconciling monthly statements and related transactions.
Maintaining historical records of all invoices, reports, receipts, and checks by saving documents properly on the network.
Pays vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.
Charges expenses to accounts and cost centers by analyzing invoice/expense reports, recording entries.
Setting up new vendors and maintaining up to date insurance.
Reconciling the credit cards (VISA, AMEX, Lowes, Menards, and Home Depot).
Other related duties as assigned.



All qualified applicants will receive consideration for employment without regard to the individual's race, color, sex, national origin, religion, age, disability, genetic information, status as a military veteran or any other characteristic protected by applicable law.

Keywords: WorkRocket, Louisville , Office Assistant / Accounts Payable Clerk Kentucky, Administration, Clerical , Louisville, Kentucky