Administrative Assistant Title / First Legal
Company: Diaz Anselmo & Assoc. PA
Location: Milford
Posted on: February 17, 2026
|
|
|
Job Description:
Job Description Job Description Salary: About the Role Are you
highly organized, detail-oriented, and looking to grow your career
in the legal and real estate field? Our Title/First Legal team is
seeking an Administrative Assistant to help manage the preparation,
review, and follow-up of mortgage-related documents and title work.
In this critical support role, youll coordinate with clients, title
companies, and internal departments to ensure all documentation and
processes move smoothly, accurately, and on schedule. Youll be part
of a collaborative team that values precision, accountability, and
client service excellence. Key Responsibilities Manage the
end-to-end process for Assignments of Mortgage (AOM) from receipt
to recording confirmation. Oversee the recording and follow-up for
Lis Pendens, Title Order Instruments, and similar documents.
Coordinate legal description approvals and ensure proper filing
with relevant entities. Order and track specialized property
reports such as Preliminary or Supplemental Judicial Reports.
Monitor title timelines, request updates when titles are stale, and
manage gap searches as needed. Upload and maintain accurate records
in Perfect Practice and client systems (ICE, Tempo, ADR). Ensure
filed complaints and summons are processed promptly and accurately.
Support Title Examiners and Complaint Legal Assistants by following
up on document requests and verification items. Monitor shared
inboxes and ensure timely, professional responses to internal and
external inquiries. Assist with other projects and administrative
duties as assigned by your manager. Qualifications 24 years of
experience as a Legal Assistant or Paralegal (foreclosure, creditor
rights, or real estate litigation experience preferred). High
school diploma required; college degree preferred. Exceptional
attention to detail, organization, and multitasking skills.
Proficient in Microsoft Office Suite; experience with Perfect
Practice, ICE, Tempo, or ADR is a plus. Excellent written and
verbal communication skills. Demonstrated ability to meet deadlines
in a fast-paced, high-volume environment. Professional demeanor
with a strong commitment to confidentiality and client service.
Physical Requirements Primarily desk-based position with frequent
computer use. May occasionally involve standing, walking, or
carrying files. Why Join Us At Diaz Anselmo & Associates youll be
part of a dynamic and supportive legal team dedicated to excellence
in service and compliance. We offer opportunities for professional
growth, a collaborative culture, and a workplace that values
integrity and initiative. If youre ready to contribute to a team
that plays a vital role in the legal and real estate process, wed
love to hear from you! Apply Today!
Keywords: Diaz Anselmo & Assoc. PA, Louisville , Administrative Assistant Title / First Legal, Administration, Clerical , Milford, Kentucky
