Accounts Payable Manager

Company: Trilogy Health Services, LLC
Location: Louisville
Posted on: February 16, 2020

Job Description:

WHAT YOU CAN EXPECTManages and directs the accounts payable team responsible for processing of invoices, electronic payments, check requests, employee expense reimbursements and P-Card across Trilogys health campuses and home office (multi-facility/multi-entity).-- Oversees vendor setup, maintenance and annual 1099 requirements. Provides accounts payable support to Trilogy health campus personnel and home office leadership. --Trilogy is transitioning in 2020 from Microsoft Navision to Oracle Fusion Cloud. This ERP transition will be a critical initiative for the AP team requiring considerable effort, training and change management. --Duties and Responsibilities--

• Lead and manage day to day activity of a team of nine (9) Accounts Payable Specialists whose duties include the following:--
• Process invoices and payment requests (check or electronic)
• Review invoices for proper approval and GL coding (health campus/department/account information as needed)
• Key invoices/check requests into AP system.
• Process check runs
• Customer Service and Support to Trilogys health campuses and home office team members (multi-facility)
• Manages oversight of SOX Compliance as it relates to Expenditure Process
• Responsible for making sure proper controls, segregation of duties and evidence of review are followed
• Maintains Expenditure Process Narrative
• Handles audit requests
• Additional Core Responsibilities include:
• Directs the processing of Trilogy health campuses expense reports for payment if Campus staff is unavailable.
• Oversees the processing of invoices/check requests for start-up Health Campuses, Capital and Development.
• Directs the generation of checks for Health Campuses and oversees the mailing to appropriate facility or vendor.
• Directs accounting functions related to accounts payable month-end close; ensures accuracy and timeliness of AP related accruals (including vendor statement accruals for approximately 15 key vendors); build partnership with accounting team leaders regarding AP close and key invoice status for critical month end reporting deadlines.
• Oversee administration of Purchasing Card Administration (PCard)
• Directs vendor file setup and maintenance in the Accounts Payable system.
• Analytical review of key vendors for opportunities related to rebates, overdue invoices, etc. to maximize relationship with vendors.
• Oversees and directs the maintenance of files of paid invoices/check request/expense reports processed at the Home Office; often large global invoices with expense distributed across many legal entities (Intercompany)
• Directs the ordering of checks, envelopes and other supplies for the Accounts Payable department.
• Assists Accounts Payable Specialists in fielding and researching vendor inquires.
• Provides accounts payable-related training to Health Campus personnel as needed.
• Directs issuance of 1099s
• Develops, implements and maintains systems, procedures and policies, including accounts payable functions to ensure adherence to company guidelines.
• Assists accounting and other management team members with special projects.
• Recruits, screens, selects, hires, trains, coaches, counsels and develops a team of qualified and highly motivated individuals.
• Conserves resources by adhering to financial stewardship using prudent judgment related to expense(s) incurred by the Company.
• Minimal travel including overnight stay as necessary.

• ------WHAT WE'RE LOOKING FORExperience:
  • Bachelor's degree in Accounting or Finance or the equivalent combination of education and experience.
  • Three (3) to five (5) years accounts payable and proven leadership experience. Healthcare, senior living industry or long-term care environment preferred.
  • Three (3) to five (5) years multi-facility experience preferred.
  • Must have SOX Compliance experience.
  • Oracle experience preferred.
  • Proven project management experience preferred.
  • Must have 1099 filing experience.
  • Exemplary analytical skills using excel, with the ability to summarize data for leadership in a thoughtful and concise manner using available resources, including the Microsoft Office Suite of products.LOCATIONTrilogy Health Services Louisville KentuckyLIFE AT TRILOGYHeadquartered in Louisville, KY, Trilogy Health Services was founded in December 1997 and is dedicated to being the Best Healthcare Company in the Midwest by providing exceptional, comprehensive care to seniors in our living communities. Trilogy has over 100 locations and continues to grow across IN, OH, MI and KY. Join our growing company and experience the Trilogy Difference. We care for you while you care for others. #C4U--The Trilogy Advantage
    • Competitive Salaries & Weekly Pay
    • Earn a degree for FREE with our Purdue Global partnership
    • FREE Health Insurance Option + up to $1,500 in company contributions
    • Tuition--Reimbursement, Scholarships and Student Loan Repayment
    • Employee Celebrations
    • And much more!Equal Opportunity Employer--Trilogy Hires Heroes Just Like YOU!

Keywords: Trilogy Health Services, LLC, Louisville , Accounts Payable Manager, Executive , Louisville, Kentucky