Practice Manager III - Cardiac Surgeon's Office
Company: Baptist Healthcare System, Inc.
Location: Louisville
Posted on: June 24, 2022
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Job Description:
Job Description:
Under the direction of the Director of Operations, the Practice
Manager III is responsible for assisting with day-to-day operations
and management of the assigned facility. Responsible for seven plus
providers, two or more locations.
Principal Duties & Responsibilities
The following is a summary of the major functions of this
individual's job. The Practice Manager is a blend of both
supervisory and administrative skills. He or she may perform other
duties, both major and minor, which are not mentioned below, and
specific functions may change from time to time at the direction of
the Director.
* Responsible for the daily operations and supervision of the
practice, including objective measures in a "balanced scorecard"
approach.
* Schedules physician and staff personnel
* Acts as on-site Compliance Officer by ensuring the practice is
compliant with all regulations including HIPAA, OSHA, Employment
Law and reviews and responds appropriately to any compliances
issues from patients or staff.
* Reviews and acts upon all leave requests from physicians,
staff
* Conduct periodic inspections of all practices to find needed
repairs, grounds work or building and equipment maintenance.
* Make recommendations regarding equipment and supplies needed to
maintain efficient operations; order supplies and equipment as
needed.
* Promote development of quality improvement activities.
* Prepare and submit an annual budget for facility.
* Work with Marketing and Public Relations as needed to enhance
public image of the clinic.
* Develops guidelines for prioritizing work activities, evaluating
effectiveness, and modifying activities as necessary.
* Establishes and maintains an efficient and responsive patient
flow system.
* Oversees and approves office supply inventory, ensures that mail
is opened and processed, and offices are opened and closed
according to procedures.
* Interacts with personnel outside BCHS/BMA in insurance companies,
managed care organizations, employers and government agencies when
applicable.
* Promote educational growth opportunities for all employees
* Establishes and maintains positive working relationships with
patients, visitors, physicians and coworkers
* Serves as role model by displaying, maintaining and encouraging
behavior which promotes good guest relations to patients, visitors,
physicians and co-workers.
* Serves as the facility's representative to the business community
and public at large
* Processes invoices received from vendors
* Plan new programs to be developed within the office. Researches
and isolates opportunities, develops plans for Director review and
approval to market new or existing services the facilities may
offer.
* Daily balancing and bank depositing
* Must be able to conduct periodic audits of charts, policies and
procedures and/or direct this process for the entire facility.
* Responsible for interviewing, hiring, orientation, development
and evaluation
* Planning and directing work to be done
* Responsible for appraising employee performance in a timely
manner
* Rewarding and disciplining employees appropriately
* Addressing complaints and resolving issues
* Demonstrates leadership ability and delegates duties
effectively.
* Managers in the BaptistWorx clinics work closely with Marketing
staff to evaluate, negotiate, and maintain agreements with
employers and payers.
* BaptistWorx Managers are responsible for all aspects of marketing
for their clinic if no marketing rep is present.
* Must display a positive appearance including appropriate dress as
defined in the Employee Handbook.
* The Manager also assists in the creation and coordination of the
practices' procedures, policies and guidelines.
* Must be able to communicate, collaborate and cooperate with
physicians, staff and management.
Minimum Education, Training and Experience Required
The following qualifications are the minimum requirements necessary
to adequately perform this job. However, any equivalent combination
of experience, education and training which provides the necessary
knowledge, skills and abilities would be acceptable, subject to any
legal and/or regulatory requirements.
* BA or BS preferred, but Associate's degree and/or experience will
be considered
* Minimum five years of managerial experience, healthcare
experience preferred.
* Minimum of two years occupational health experience required for
BaptistWorx Management position.
* Marketing/Business Relations experience
* Knowledge of OSHA regulations, safety standards, and other
relevant areas.
* Health care management or supervisory experience preferred.
* Knowledge of basic coding and documentation required
If you would like to be part of a growing family focused on
supporting clinical excellence, teamwork and innovation, we urge
you to apply now!
Employees will be expected to comply with Baptist Health's
infectious disease and vaccination policies, which include but may
not be limited to compliance with BHS' mandatory vaccination
policies for influenza and COVID unless reasonable accommodations
are needed under applicable law
Baptist Health is an Equal Employment Opportunity employer.
Keywords: Baptist Healthcare System, Inc., Louisville , Practice Manager III - Cardiac Surgeon's Office, Healthcare , Louisville, Kentucky
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