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Brokerage Assistant

Company: Jones Lange Lasalle Inc.
Location: Louisville
Posted on: June 12, 2021

Job Description:

Brokerage Assistant

We are seeking a dynamic and eager team member to join our Louisville brokerage team at JLL. This individual is a key contributor on our sales support team and will provide marketing, operational and administrative support to an assigned team of commercial real estate brokers. This multi-faceted role requires someone with strong organizational and project management skills, a creative eye and the ability to multi-task in a fast-paced environment. This individual must be a collaborative team player who has a can-do mindset. This individual will report to Manager, Market Operations.

Essential Functions:

  • Provide support to the team in technology applications (e.g., Microsoft Word, PowerPoint and Excel, Adobe Suite, JLL Aero, etc.) and other company supported programs.
  • Update and maintain company Contact Relationship Management database to track prospects, clients, deal information and expenses
  • Manage property listings across multiple platforms (MarketSphere, CoStar, Loopnet, etc.) to ensure accuracy and consistency.
  • Assist team with preparing and updating client-specific reports, tour books, market surveys, etc.
  • Perform ad hoc administrative functions that support the business and revenue generation within the sales team.
  • Perform general administrative duties such as answering phones, filing, processing mail and ordering supplies to further support the brokerage team
  • Produce timely and accurate word-processed documents (reports, memos, proposals, charts, agreements, PowerPoint presentations, etc.)
  • Perform general duties such as printing, binding, scheduling meetings, greeting clients, conference room set up, office maintenance and front desk/office coverage as needed

Marketing/Production Support:

  • Leverage templates to create and distribute standardized marketing materials in support of the brokerage team, including:
  • Flyers (both digital and printed)
  • Email blasts / email marketing
  • Mapping
  • Digital marketing platforms (MarketSphere, CoStar, LoopNet, JLL Website, etc.)
  • Signage order and installation, including coordination of signage vendors
  • Static social media content, correctly sized and formatted for LinkedIn, Instagram or other relevant platforms as provided by the team

  • Leverage templates to create proposals and presentations for business development opportunities such as presentations, pitch books, RFP responses, decks, placemats, etc.
  • Create and manage email campaigns via our internal system (Eloqua), generate email analytic reports
  • Provide multifaceted support to the sales team that accurately reflects the direction provided and the needs of the pursuit.
  • Plan and assist with broker events.
  • Manage multiple projects simultaneously with minimal direction to the satisfaction of internal clients
  • Act as a liaison between other internal departments and the Brokerage team (i.e. Marketing, Research, Finance, Accounting, HR, IT, etc) and maintain JLL's company standards and procedures

Education and Experience:

Bachelor's Degree or commensurate experience preferred.

People management experience strongly preferred

Knowledge, skills and abilities

  • Proficiency with Microsoft Office Products (Outlook, Excel, PowerPoint, Word)
  • Adobe Creative Cloud proficiency required; efficient in InDesign, Photoshop, Acrobat DC
  • Ability to learn new mapping, graphics or industry specific software.
  • Excellent written and verbal communication skills:
  • Prioritize workload appropriately to meet competing deadlines and multiple stakeholders.
  • Ability to multi-task and work in a fast-paced environment.
  • Assert discretion and professionalism in dealing with confidential and/or private information
  • Adaptability - Maintain effectiveness in varying environments, tasks and responsibilities, or with various types of people.
  • Planning and Organizing - establish course of action to accomplish goals, develops schedules and assignments, uses resources effectively and efficiently to manage and execute multiple activities at once, and then evaluates results.
  • Dealing with Ambiguity - can effectively cope with change, can shift gears comfortably, can decide and act without having the total picture, can comfortably handle risk and uncertainty.
  • Interpersonal Savvy - relates well to all kinds of people, up, down and sideways, inside and outside the organization uses diplomacy and tact.
  • Proactive - does not wait for tasks to be asked, but always prompts to identify what else can be done.
  • Time Management - use time effectively and efficiently, can attend to a broader range of activities, gets more done in less time than others.
  • Attention to detail - is thorough in accomplishing a task with concern for all the areas involved, no matter how small, will not overlook what needs to be done and can be depended on to do each task accurately and completely.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at Accommodation.Reques@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Keywords: Jones Lange Lasalle Inc., Louisville , Brokerage Assistant, Other , Louisville, Kentucky

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