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Executive Administrative Assistant

Company: HCA Healthcare
Location: Louisville
Posted on: November 25, 2022

Job Description:

Description SHIFT: No Weekends
SCHEDULE: Full-time

Candidates must live near the Louisville campus.


Galen College of Nursing is a vibrant and growing, single-purpose nursing college focused on expanding access to quality nursing education. Our culture is at the forefront of everything we do. Galen's fundamental goals are to be the best place for nursing education and the best place to work and one cannot be true without the other.

At Galen College of Nursing, we want to ensure your needs are met. We offer a variety of comprehensive medical, dental, and vision plans along with some unique benefits including:

  • Tuition Reimbursement/Assistance Programs
  • Paid Personal Leave
  • 401k (100% annual match - 3%-9% of pay based on years of service)
  • Identity Theft Protection discounts
  • Auto, Home, and Life Insurance options
  • Adoption Assistance
  • Employee Stock Purchase Program (ESPP)

    Learn more about Employee Benefits

    As you consider joining Galen, please carefully consider how you will model the culture we embrace and look to sustain. A culture where good ideas can come from anywhere and transparency is vital. Respect, accountability and integrity are non-negotiables, and commitment is created and sustained through the development of all employees. We care about each other and our students. We look for ways to exceed expectations and we are always looking for ways to improve and grow, while delivering the promise of extraordinary nursing education, matched only by a commitment to our students' success. If you feel our culture aligns with your strength of experience, attitude and authentic desire to work with great people to help changes lives, we'd love to talk!


    The Executive Assistant is a valued member of the executive support team and is trusted to perform highly diversified administrative duties in support of Galen's COO and other executives on the senior leadership team.

    Job Summary and Qualifications: The Executive Assistant provides administrative support to ensure efficient operations. Supports senior leadership through a variety of tasks related to organization, communication, and administrative functions. Responsible for confidential and time sensitive material. Ability to effectively communicate via phone and email ensuring that all duties are completed accurately and delivered with high quality and in a timely manner. The Executive Assistant relies on experience and independent judgment to plan and accomplish goals, a wide degree of creativity and latitude is expected and a proactive approach to the needs of those the position supports.

    Position Responsibilities:

    • Perform complex administrative duties including responding for executive when unavailable, composing correspondence, and coordinating resources across a variety of functional areas
    • Manages and maintains schedules, appointments, and travel arrangements, and timely prepares expense reports
    • Handles various administrative details with initiative and good judgment
    • Independent decision making related to work and projects assigned
    • Provides general administrative support including typing, answering multiple phone lines, indexing, and filing documents, making copies
    • Answers inquiries and/or referring callers/visitors to appropriate person/department
    • Gathers information and develops summaries as requested
    • Develops and implements office procedures related to coordination of interoffice communication, records, and systems
    • Ensures adequacy of office supplies and equipment
    • Is cross-trained and able to provide back up for other executive administrative assistants
    • Attends meetings as assigned and reporting on actions
    • Participates in educational/safety activities and programs as needed or assigned
    • Coordinates and prepares for meetings and events to include preparing an agenda, scheduling teleconferences and conference space as required, facilitating refreshments, and transcribing and distributing meeting minutes.
    • Assists in the presentation of various PowerPoint presentations

      Qualifications Position Requirements:

      • Eight years of administrative support experience in a professional environment with four years at the executive level.
      • Bachelor's degree or equivalent experience.
      • Strong proficiency in Microsoft Office applications including Outlook, Word, Excel, PowerPoint, and other desktop publishing software.
      • Excellent writing and editing skills.
      • Outstanding communication skills.
      • Maintains a professional image and presence.
      • Ability to respect and adhere to, always, the confidential nature of the work and information in the president's office.
      • Desire to be continually learning

        Degree of Supervision: Minimal

        Galen College Values:

        Inclusivity: I foster an environment that provides opportunity for every individual to reach their full potential.

        Character: I act with integrity and compassion in all I do.

        Accountability: I own my role and accept responsibility for my actions.

        Respect: I value every person as an individual with unique contributions worthy of consideration.

        Excellence: I commit myself to the highest level of quality in everything I do.

        At Galen College of Nursing, we offer a unique educational experience we call Pure Nursing. With a focus on nursing education, our knowledgeable and caring faculty and staff take personal interest in helping our students achieve their goals. Galen is regionally accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award Associate, Baccalaureate, and Master's Degrees. Our baccalaureate degree in nursing program is accredited by the Commission on Collegiate Nursing Education (CCNE), and the associate and master's degree in nursing programs are accredited by the Accreditation Commission for Education in Nursing (ACEN). For complete information related to Galen's accreditation status, please visit our website.

        We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Keywords: HCA Healthcare, Louisville , Executive Administrative Assistant, Other , Louisville, Kentucky

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