Lead Coordinator Onboarding - Louisville, KY

Company: Hss Inc
Location: Louisville
Posted on: May 28, 2023

Job Description:

OverviewThis role will support onboarding new hires in Technology; HR; Finance; and Sales. Manages the complete onboarding process and ensures compliance. 50%+ of time in this position will be spent actively onboarding. The remaining responsibilities will have a focus on training, quality control, and problem solving for the onboarding team, reporting key talent acquisition metrics, and maintaining enterprise requirements. Partners with designated HR Business Partners and Leadership to identify and deliver qualified talent to fill critical roles and attract passive talent. Experience recruiting both high volume and complex roles is necessary as this position will support each based-on recruiting volume. Responsibilities

• Responsible for the daily oversight of the Onboarding Coordinators to include hiring, training, coaching and mentoring.
• Manages candidates through the entire onboarding process from the time the candidate accepts the offer to their first day of work.
• Manually orders medical checks for candidates, including vaccinations, and logs results into candidate management system
• Reviews background, payroll, and medical documentation for candidates.
• Engages with candidates to ensure a smooth and complete onboarding process.
• Composing emails informing new hires and existing employees of policy changes
• Processing onboarding paperwork
• Introducing new hires to their new team members
• Providing manuals, guidelines, passwords, etc. for the new employees as needed
• Ensuring new employees have the necessary software and hardware
• Serves as the customer interface for both customers and candidates, as well as overseeing site services and candidate services relations.
• Builds relationships across business units and establishes partnerships with hiring managers to understand their business and recruitment needs and fill their open positions in a timely manner
• Creates and maintains strong relationships with both hiring managers and candidates in conjunction with the recruiting team.
• Supports enterprise hiring events and as assigned with the potential to lead initiatives.
• Resolves complex issues and problems; collaborates with the recruiting team on initiatives and/or hiring needs.
• Ensures delivery against key Talent Acquisition metrics and enterprise requirements.
• Effectively utilizes and maintains all pertinent applicant documentation and data in the applicant tracking system
• Performs quality control of onboarding staff
• Ensures adequate tracking of KPIs and regularly reports to ManagementPerforms other job-related duties as assigned Qualifications
  • Bachelor's degree or equivalent work experience AND a minimum of 5 years of full cycle onboarding experience
  • Experience supporting a high-volume complete onboarding process and onboarding difficult and complex roles of all levels and experience onboarding quality talent in short periods of time
  • One plus years' experience managing small teams preferredKnowledge of:
    • Demonstrated ability in computer skills such as Microsoft Office Word, PowerPoint, Excel, and Outlook, or other job-related software.
    • Possesses strong knowledge of onboarding systems, hiring practices, and legal and regulatory requirements. Skill in:
      • Strong customer focus and effective use of a consultative approach for partnership with internal
      • Savvy with Boolean out-of-the-box search methods.
      • Solid time management skills, exceptional verbal, and written communication ability as well as a high level of attention to detail.
      • Confidence in dealing with people both face-to-face and over the phone and ability to effectively use persuasive communication skills. Abilities to:
        • Demonstrated ability to partner with leadership, hiring managers, and candidates.
        • Thrive in a fast-paced and ever-changing environment. Physical Demands and Work Environment: This is a full-time position. Work hours will vary depending on client schedules, project deadlines, - and the needs of the company. Workweeks may exceed 40 hours. Occasional evening and weekend work may be required as job duties demand. The environment may be fast-paced and stressful. - While performing the duties of this job, the employee will spend approximately 75% of the time sitting and will walk or sit 25% of the time; use hands to finger, handle or feel objects, tools, or controls; reach with hands and arms; climb stairs; occasionally the employee will stoop, kneel, or crouch. The employee must occasionally lift and/or move objects up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. - Frequently engages in mental concentration, analysis, and formulation. -

Keywords: Hss Inc, Louisville , Lead Coordinator Onboarding - Louisville, KY, Other , Louisville, Kentucky