Administrative Assistant - Louisville, KY & Southern Indiana

Company: OHM Advisors
Location: Jeffersonville
Posted on: May 28, 2023

Job Description:

Come work for OHM Advisors, the community advancement firm. With the singular mission of Advancing Communities, we create great places. And we do it by being uncompromisingly people-centric and delivering innovation day in and day out. As more than 650+ professionals delivering award-winning work across the architecture, engineering, and planning spheres, we believe that collaboration breeds higher-grade solutions and that something incredible grows from a team of experts with individual specialties. What You Will Contribute to OHM Advisors This position will lead a full range of administrative and office coordination duties supporting the rapidly growing engineering design and community planning team within our Greater Louisville-Southern Indiana & Frankfort offices. - This position will closely coordinate with all levels of staff daily on a multitude of operational needs. The ideal candidate will work both independently and as a part of a larger team. -Fulltime and part-time opportunities exist, depending on the candidates. OHM understands that schedule flexibility has never been more important, and we agree there are many different work preferences that produce happy employees and quality work. This position's hours & schedule can be structured to accommodate a variety of schedules. Your Responsibilities

• Maintains general knowledge of company services, clients, key people, and typical policies/operations
• Completes inventorying, ordering, receiving, stocking, organization, and distribution of office supplies
• Assists with scheduling meetings, employee events, office activities, etc.; i.e. booking accommodations, ordering food & beverage when necessary
• Review correspondences and reports for content, consistency, grammar, etc.
• Answers phone and greets visitors, ascertains nature of business, and directs to appropriate staff
• Review, production, and compilation of client deliverables; i.e. reports, memos, plans, etc.
• Assists with preparing, tracking, and managing contract and project documents
• Manages registrations for conferences, events, and sponsorships
• Supports and participates in business initiatives; i.e. office growth expansion, financials, future staffing, etc.
• Plans, contributes to, and engages in office culture and teambuilding activities
• Coordinates with building cleaning and maintenance services, as needed Your Team OHM's Greater Louisville Office is a rapidly growing group of professionals who value quality work, a fun office environment, and healthy work-life balance. -OHM Advisors' prosperous growth, both as a company and a local office, provides an outstanding platform to build stimulating, rewarding careers. With a diversity of services provided to top-quality clients, opportunities exist to specialize your skills, while providing unique challenges every day to keep the work stimulating and rewarding. You will feel part of a growing, mission-driven team of innovative thinkers who collaborate daily, using our combined gifts and talents to continually advance the communities we serve. What You Will Need to Succeed
  • Preference for Associate's degree in Business Administration, Communications, or related field
  • Preference for administrative experience
  • Excellent written and verbal communication skills
  • Strong attention to detail
  • Highly organized and adept with various office equipment; i.e. printer, binding machines, etc.
  • Computer literate and highly proficient in Microsoft Office software (Word, Excel, Outlook, etc.)
  • Able to present a pleasant demeanor both in-person and over the telephone when interacting with clients, employees, and business contacts
  • Capable of working as a team member Growth at OHM Advisors Our staff is our greatest asset. We continuously strive to provide tools, mentorship, and resources to help you win at work and life. Read about some of our self-designed career advancement and enrichment programs, like OHM Wellness, OHM Grad School, and OHM University, on our - Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Keywords: OHM Advisors, Louisville , Administrative Assistant - Louisville, KY & Southern Indiana, Other , Jeffersonville, Kentucky