Executive Assistant I

Company: Disability Solutions
Location: Louisville
Posted on: September 1, 2024

Job Description:

Job Description What's it like working for and innovative defense company whose products protect those who protect us? Rewarding!As an Executive Assistant, you will support the Vice President and General Manager of the Weapon Systems product line at the Louisville manufacturing plant as well as be responsible for supporting the Weapon Systems program team, including multiple Directors and Managers across several sites and involved in supporting other leaders and events as needed. This position is a full-time onsite role out of the Louisville, KY facility and duties include but not limited to; arranging domestic and international travel, processing expenses, managing calendars, coordinating single and recurring meetings, some complex in nature due to varying time zones with international customers. In this role you will contact company personnel at all organizational levels to gather information and prepare reports. Additionally, this role will be responsible for coordinating internal and customer onsite visits or events. Work is generally of a critical or confidential nature. Works on complex assignments where independent action and a high degree of initiative are required in resolving problems and developing recommendations.Responsibilities:

• Act as a point of contact between BAE Systems Inc., senior management, and other internal and external stakeholders
• Maintain and manage calendars, coordinate meetings, appointments, and events for the VP/GM and associated staff
• Coordinate, facilitate, and provide support for various meetings and events with a high degree of tact and diplomacy
• Coordinate and manage travel arrangements, expense reporting, and procurement card reconciliation
• Ensure presentations are prepared and technology is working prior to meetings/events to ensure effectiveness
• Manage telecom and MS Teams connections and coordinate video meetings and conference rooms
• Record meeting notes and track meeting actions items through completion by directing the workflow of other individuals within the VP/GM's team
• Assist with budget and expense process for events
• Process procurement orders and purchasing requisitions
• Support coordination for International visitors
• Assist in coordinating and executing onsite employee engagement events
• Perform general administrative duties including but not limited to: typing, copying, collating, preparing packages for delivery, filing, record-keeping, and data entryRequired Education, Experience, & Skills
  • High School Diploma and 4 years of work experience in a similar environment/field or equivalent experience
  • Experience in Executive/Administrative Assistant roles
  • Customer focused with good time management skills
  • Effective communicator and team player
  • Experience in Calendar Management and Meeting/Event Coordination
  • Experience in Domestic/International Travel Coordination and Expense Reporting
  • Must be highly organized and detail oriented with the ability to enter, update, and manage data in SharePoint and/or other like tools
  • Ability to prioritize work, adapt to change, and remain agile in a dynamic and fast-paced environment
  • Ability to work in a team environment and support cross-functional departments and multiple groups
  • Ability to communicate with diverse stakeholders internally/externally, including with different international business cultures
  • Desire to continuously learn new skills and remain knowledgeable of relevant industry trends and technology advancements
  • Proficient in MS Office (Word, Excel, PowerPoint, etc.)Preferred Education, Experience, & Skills
    • Associates Degree
    • Experience supporting C-suite level personnel
    • Experience in global, matrixed organizations
    • Experience interfacing with diverse business cultures
    • Experience in SharePoint, MS Teams and/or MS 365Pay InformationFull-Time Salary Range: $54900 - $87800Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience. Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.About BAE Systems Platforms & Services BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts - defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team-making a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference.The Platforms & Services (P&S) sector under BAE Systems, Inc does the big stuff: the armored combat vehicles, naval guns, missile launchers, and naval ship repair...just to name a few. Our employees take pride in the work they do and why they do it. They are on the front lines every day, building our products to protect the lives of those who serve. We may be biased, but we think P&S does some of the coolest work around, and we think you will too.Our Commitment to Diversity, Equity, and Inclusion:At BAE Systems, we work hard every day to nurture an inclusive culture where employees are valued and feel like they belong. We are conscious of the need for all employees to see themselves reflected at every level of the company and know that in order to unlock the full potential of our workforce, everyone must feel confident being their best, most sincere self and be equipped to thrive. We provide impactful professional development experiences to our employees and invest in social impact partnerships to uplift communities and drive purposeful change. Here you will find significant opportunities to do meaningful work in an environment intentionally designed to be one where you will learn, grow and belong.BAE Systems is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, national origin, age, veteran status, disability, or any other protected class.

Keywords: Disability Solutions, Louisville , Executive Assistant I, Other , Louisville, Kentucky