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Adminstrative Assistant II

Location: Louisville
Posted on: March 18, 2019

Job Description:

GENERAL FUNCTION: Reserved for use for executive assistants supporting senior executives inwho are direct reports to an Affiliate President or to a senior executive in the B band only. Performs a wide range of support for an Executive relieving him/her of administrative duties often of a highly confidential, diversified and complex nature. Initiative and judgment are required in the absence of specific directions from the executive. May serve as a liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities, and operations.











ESSENTIAL DUTIES AND RESPONSIBILITIES:





* Provides administrative support to the area executive. Judgment and initiative are required in certain situations.





* Administers programs, projects, campaigns and/or processes for the operating unit served.





* Coordinates managerÆs schedule, makes appointments, and arranges and coordinates travel schedules.





* Answers, screens, and directs incoming calls determining those which can be handled by subordinates to the executive.





* Assists in the preparation of administrative reports, performs difficult and/or sensitive information gathering, computes statistics, and distributes such reports to the appropriate people.





* Greets internal and external customers answering questions of a complex nature.





* Sorts and distributes incoming mail as well as preparing outgoing mail and other correspondence. Responds to incoming mail and other materials not requiring the attention of the executive.





* Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities.





* Contacts key executives, board members, external management personnel, and other persons important to the bank to transmit information and obtain data.





* Types letters and reports from rough drafts, making changes in grammar, punctuation or spelling as needed.





* Organizes and maintains confidential file system and files correspondence and other records.











SUPERVISORY RESPONSIBILITIES: None.





Keywords: , Louisville , Adminstrative Assistant II, PR / Public Relations , Louisville, Kentucky

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